Finance One

Finance One is the University's financial management information system, and incorporates a number of modules including General Ledger, Accounts Payable, Accounts Receivable, Bank Reconciliation and Assets Management.

Access

Access to Finance One can be obtained by completing an Application Form.  If you have any queries in relation to access to Finance One, please contact the Finance One Helpdesk on extension 2211 or by emailing F1Helpdesk@curtin.edu.au.

Before access can be provided you will need to have a University Novell Network account. This can be obtained by completing the Novell Network Access Form.  If you have any queries in relation to completing the Novell Network Access form, please contact CITS.

Launching Finance One

Finance One Ci, is now accessed via a link. You may access Finance One via the Finance One launch page. Guidelines for launching the application are also available via the launch page.

Support

For Finance One support please contact the Finance One Helpdesk on extension 2211 or by emailing F1Helpdesk@curtin.edu.au.

Please assist us by ensuring that you do not contact individual staff members within the Financial Services Systems team in relation to support calls.

Directing all support calls to our Finance One Helpdesk will ensure that all calls are logged in HP Servicedesk in order that the Systems team can:

• Respond in a timely and effective way;
• Monitor and manage the cause and resolution of all support issues being raised; and
• Ensure your support call is directed to the person best-placed to resolve your issue.

Enquiries and Reporting

Finance One records the core financial functions of the University.  Within Finance One is a powerful enquiry tool, Executive Information Enquiries ("EIE").

Quick Reference Sheets (QRS) are available which provide examples on how to run general enquiries and EIE's.

Web Reporting

Please note that the Finance Web Reporting System (external to Finance One) is no longer available. All reports previously accessible via web reporting, now reside within the Finance One system. These reports are now called "XLONE CUSTOM REPORTS". All reports are produced in EXCEL format using XLOne.

As XLOne Custom Reports now reside within Finance One, all users wishing to access these reports, require valid Finance One access. A Finance One application form must be completed and forwarded to the Finance One Helpdesk.

XLOne Custom Reports that are available range from: Cost Centre reports, Line Item reports, Chart of Account reports and Budget reports.

Quick Reference Sheets (QRS) are available which provide examples on how to run Custom Reports using XLOne.

Structure of Chart of Accounts

The structure of the University's Divisions and Areas play an important role in the structure of the Chart of Accounts within the Finance One system. To enable the flexible reporting of financial activities across the University the Chart of Accounts, adopts a component structure and utilises selection codes. The Quick Reference Sheets (QRS) provide information on account components and selection codes.

Online Training Presentations

A list of all available Online Training Presentations covering a variety of topics are available at Online Training Presentations.